Privacy Policy
Last Updated: 4 June 2026
Introduction
NorthLedger Accounting ("NorthLedger", "we", "our", "us") is committed to protecting your privacy and handling personal data responsibly, securely, and transparently.
This Privacy Policy explains:
- What information we collect
- Why we collect it
- How we use it
- How long we keep it
- Your legal rights
1. Who We Are
NorthLedger Accounting
- Registered Office: [Registered Office Address]
- Company Number: [17224845]
- ICO Registration Number: [ZC152486]
- Email: hello@northledgeraccounting.co.uk
- Website: northledgeraccounting.co.uk
NorthLedger Accounting acts as a Data Controller under UK data protection legislation.
2. Information We Collect
Information You Provide
- Full name
- Business name
- Email address
- Telephone number
- Postal address
- Company registration details
- Accounting and bookkeeping records
- Identity verification documents
- Information submitted through website forms
- Information provided during consultations
Information Collected Automatically
- IP address
- Browser type and version
- Device information
- Operating system
- Pages visited
- Time spent on pages
- Referral sources
- Cookie and analytics data
3. How We Use Your Information
We use personal information to:
- Provide bookkeeping and accounting services
- Prepare quotations and proposals
- Respond to enquiries
- Manage client relationships
- Issue invoices and process payments
- Maintain business records
- Comply with legal obligations
- Verify identity where required
- Prevent fraud and financial crime
- Improve our website and services
- Maintain website security
4. Lawful Basis for Processing
Under UK GDPR, we process personal information using one or more of the following legal bases:
- Contract – to provide services requested by you.
- Legal Obligation – to comply with tax, accounting, anti-money laundering and regulatory requirements.
- Legitimate Interests – to operate, improve and protect our business.
- Consent – where required for marketing or non-essential cookies.
5. Anti-Money Laundering (AML)
As a UK bookkeeping and accounting practice, we must comply with Anti-Money Laundering Regulations.
We may collect and verify:
- Proof of identity
- Proof of address
- Company ownership information
- Beneficial ownership information
- Source of funds information where required
Identity verification may be carried out using trusted third-party providers.
6. Sharing Your Information
We do not sell your personal information.
Information may be shared with:
- HM Revenue & Customs (HMRC)
- Companies House
- Regulatory authorities
- Professional advisers
- Identity verification providers
- Cloud accounting software providers
- Payment processors
- IT support providers
- Website hosting providers
- Law enforcement agencies where legally required
7. Data Retention
We only keep personal information for as long as necessary.
- Client records may be retained for up to 7 years
- AML records may be retained where legally required
- Data may be retained longer where required by law or regulatory obligations
8. International Data Transfers
Some third-party providers may process information outside the United Kingdom.
Where this occurs, we ensure appropriate safeguards are in place in accordance with UK GDPR requirements.
9. Data Security
We implement appropriate technical and organisational safeguards to protect information against:
- Unauthorised access
- Accidental loss
- Misuse
- Disclosure
- Alteration
- Destruction
10. Your Rights
Under UK data protection law, you may have the right to:
- Access your personal information
- Correct inaccurate information
- Delete information where applicable
- Restrict processing
- Object to processing
- Transfer your information
- Withdraw Consent where consent is relied upon
11. Cookies
We use cookies and similar technologies to:
- Improve website functionality
- Measure website performance
- Understand visitor behaviour
- Improve user experience
You can control cookies through your browser settings.
12. Third-Party Services
We may use trusted third-party providers including:
- Xero
- QuickBooks
- Google Analytics
- Email service providers
- Website hosting providers
- Identity verification providers
13. Contact Us
For questions regarding this Privacy Policy, contact:
- NorthLedger Accounting
- hello@northledgeraccounting.co.uk
14. Complaints
If you are unhappy with how we process your information, you may contact the Information Commissioner's Office (ICO).
Website: https://ico.org.uk
15. Changes to This Policy
We may update this Privacy Policy from time to time to reflect legal, regulatory or business changes.
Any updates will be published on this page together with a revised effective date.